Billing & Payments

Run HOA dues like a real billing system.

Auto-generate invoices, accept payments by card or check, track who's paid with automatic late fees, and export accountant-ready files. All from one place.

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Board view

You set the rules. The system bills.

March 2026

Collected this month

$12,400

of $14,240 invoiced

87% paid · 3 accounts past due

Autopay

64

enrolled

Online

18

card or bank

Manual

5

checks recorded

Past due

3

accounts

Recent payments

SM

Sarah M. · $340

Autopay · 2 hours ago

Paid
DK

David K. · $340

Card · yesterday

Paid
AR

Alex R. · $340

Check recorded · 3 days ago

Paid

Ready for your accountant

CSV, OFX, IIF, or QBO

Export

Late fees, payment plans, and exports run on rules you set once.

Resident view

They pay how they want

Your balance

$0.00

Next dues: $340 on Apr 1

Autopay on

Visa ending 4831

Last payment

$340 · Mar 1

Paid
Pay now Update payment method

Card, bank transfer, or check. Autopay optional. Receipts arrive automatically.

Less work for the treasurer. Cleaner data for the accountant. Easier payments for homeowners.

Part of HOA Hub's HOA management software.

Automatic Invoicing

Set your dues once. HOA Hub bills them automatically.

Create your billing plan, offer payment schedules homeowners can choose from, and let HOA Hub generate invoices automatically. Annual, semi-annual, quarterly, or monthly — homeowners pick the rhythm that fits their budget, which means fewer missed payments and stronger collection rates for your community.

  • Flexible billing plans — set annual dues, special assessments, fees, and other charges with proper classification
  • Homeowner-selectable payment schedules — admins define the allowed options and homeowners choose the one that fits their budget
  • Automatic invoice generation — invoices are created on schedule with configurable lead time, ready to send or review
  • Draft review mode — for boards that want a final look at every invoice before it goes out
HOA dues invoice management software showing filterable invoice list with payment status, amounts due, and due dates for each property
Online Payments

Pay online, set up autopay, or stick with checks

Homeowners expect to pay HOA dues the way they pay for everything else — from their phone, with a card or bank transfer, or on autopay so they never think about it again. HOA Hub gives your community that modern, flexible payment experience while keeping manual check and cash entry available for homeowners who prefer the old way.

  • Card and ACH payments — homeowners pay online from any device, powered by Stripe
  • Autopay with advance notice — homeowners enroll once, HOA Hub charges on each due date and sends a heads-up email before withdrawal
  • Works without online payments — record checks, cash, money orders, and bank transfers manually; the whole billing system still runs
  • Optional convenience fee pass-through — configure per community if you want to offset processing costs
HOA online payment portal showing resident property billing with open invoices, Pay Now button, and autopay enrollment for HOA dues
Delinquency Management

Automate late fees, work with homeowners who fall behind

HOA Hub applies late fees automatically based on the rules your board sets. When a homeowner falls behind, create a payment arrangement to spread their catch-up over time and late fees pause automatically while the plan is active. Fair to homeowners, consistent for the board.

  • Automatic late fees — configure flat or percentage rules with grace periods; HOA Hub applies them for you
  • Payment arrangements — build catch-up plans with custom installment amounts and schedules for homeowners who fall behind
  • Late fees pause during active arrangements — no piling on while a homeowner is making good on their catch-up plan
  • Normal billing resumes automatically — when the plan completes, everything goes back to the regular schedule
HOA payment arrangement plan for overdue dues showing installment progress, late fees paused status, and invoice history
Reporting & Exports

Everything your treasurer needs to close the books

HOA Hub gives your treasurer a live billing dashboard, property-level drill-downs, a complete aging report, and a full transaction ledger. Export everything to CSV, OFX, IIF, or QBO and hand it off to your accountant in seconds.

  • Live billing dashboard — revenue, open balances, and overdue amounts at a glance
  • Aging report — see who's behind and by how much at any point in time
  • Transaction ledger — every charge, payment, credit, and adjustment in one place with full audit logging
  • Accountant-ready exports — CSV, OFX, IIF, and QBO formats with configurable chart of accounts mapping
HOA Hub billing dashboard showing revenue summary, collection rate, and outstanding balance overview

Professional HOA billing, no accounting degree required.

Automate dues, collect online, manage delinquency with structure, and close the books with one export. All in the same platform where your resident directory already lives.

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